Board Meeting - 6pm - San Mateo County Mosquito and Vector Control District

Board Meeting - 6pm

Meeting of the Board of Trustees

June 11, 2025 - 6:00 PM

A PDF of the meeting agenda and packet can be found at the end of this page.

Click here to learn how to observe and participate in the Board meeting.

Agenda

1. Call to Order

2. Pledge of Allegiance

3. Roll Call

Announcements/Consideration and Approval of Requests by Trustees to Participate Remotely Pursuant to AB 2449 (Government Code 54943(f)).
Trustee Brutschy will attend the meeting remotely from 39 Lloyden Drive, Atherton, California.
The Secretary of the Board will take roll call.

4. Public Comments and Announcements

This time is reserved for public members to address the Board relative to matters of the District that are not on the agenda. No action may be taken on non-agenda items unless authorized by law. Comments will be limited to three minutes per person (or six minutes where a translator is used). Speaker cards are available for those making a public comment.

5. Consent Calendar

All items on the Consent Calendar will be considered by one (or more) action(s) of the Board unless any Trustee would like to discuss any item listed, in which case, it may be pulled from the Consent Calendar.

A. APPROVAL OF Minutes

Minutes from May 14, 2025, Board meeting

B. Approval of Financial reports

Financial Report for FY 2024-25 as of April 30, 2025

c. Capital Asset Retirement

Retirement of one 14' Klamath boat from the Capital Asset inventory

D. Approval of cordgrass workplan

SMCMVCD Cordgrass Work Plan for FY 25-26 and associated revenue

ACTION: Motion to approve the Consent Calendar

Regular Agenda

6. Board Committee Reports

The Chair of each committee listed below will provide a report on the committee’s actions and present any recommendations to the Board.

A. Finance Committee Report - June 2, 2025

B. Receive a presentation from SCI Consulting Group regarding the Engineer's Report Calculating the benefit assessments and consider the adoption of resolution M-003-25.

Report by: Brian Weber, District Manager
ACTION: Motion to approve Resolution M-003-25 approving the Final Assessment Diagram and Engineers Report and Ordering the Levy of assessments for FY 2024-2025 for the North and West County Mosquito and Disease Control Assessment District.

C. Resolution M-004-25 - Special Mosquito Control Tax

Report by: Brian Weber, District Manager
ACTION: Motion to approve Resolution M-004-25, maintaining the amount of the Special Mosquito Control Tax without changes for Mosquito Control Services within the originally designated cities and unincorporated areas for the Fiscal year 2024-2025 and authorizing the continued collection of the tax.

D. Presentation of the FY 24-25 Final Budget and Estimates for FY 25-26

Report by: Finance Director, Richard Arrow, CPA
ACTION: Motion to approve the FY 25-26 final budget

E. Ad hoc staff negotiating committee report - May 27, 2025

Report by: Rena Gilligan, Committee Chair and Manager, Brian Weber

F. Proposal to establish a regular, part-time Vector Ecologist position and adopt an associated classification description and Salary Scale

Report by: Brian Weber, District Manager
ACTION: Motion to establish a regular, part-time Vector Ecologist position, include a classification description in the District Policy Manual Appendix, and adopt an associated Salary Scale

G. Proposal to establish a regular, Full=time Senior Accountant position and adopt an associated classification description and Salary Scale

Report by: Brian Weber, District Manager
ACTION: Motion to establish a regular, full-time Senior Accountant position, include a classification description in the District Policy Manual Appendix, and adopt an associated Salary Scale

H. Proposal to reclassify the Public HEalth Education and outreach Officer as the Communications Director and revise the associated classification description and Salary Scale

Report by: Brian Weber, District Manager
ACTION: Motion to reclassify the Public Health Education and Outreach Officer position as the Communications Director, revise the classification description in the District Policy Manual Appendix, and adopt an associated Salary Scale

7. Staff Reports

A. Operations Director Casey Stevenson will provide an update on Field Operations.

B. Laboratory Director Angie Nakano will provide an update on Laboratory activities.

C. Public Health Education and Outreach Officer Rachel Curtis-Robles will provide an update on the District Public Outreach Program

D. Information & Technology Director Matthew Nienhuis will update the district on technology matters.

8. Closed Sessions

Conferences with Labor Negotiator (Government Code 54957.6)

Agency Designated Representative: Brian Weber, District Manager

Employee Organizations: Peninsula Vector Workers Association

Unrepresented Employees: Accountant, Laboratory Director, Field Operations Supervisor, Operations Director, Information and Technology Director, and Public Education and Outreach Officer

9. Closed Session:

Public Employee Performance Evaluation (Goverment Code 54957)

TITLE: Interim Finance Director

10. Memorandum of Understanding with Peninsula Vector Control Workers Association for July 1, 2025 to June 30, 2028.

Resolution M-005-25 Authorizing Compensation and Benefit Adjustments for Unrepresented Employees for July 1, 2025 to June 30, 2028.

Report by: Rena Gilligan, Ad Hoc Negotiating Committee Chair and Manager, Brian Weber
ACTION: Motion to approve the memorandum of Understanding with Peninsula Vector Control Workers Association and Resolution M-005-25 Authorizing Compensation and Benefit Adjustments for Unrepresented Employees for July 1, 2025 to June 30, 2028.

11. Consider Amendment of Employee Manual Policy 5120.10 regarding specified Paid Holidays

Report by: Brian Weber, District Manager
ACTION: Motion to amend Policy 5120.10 to make Good Friday a full day holiday.

12. Consider the Fifth Amendment to the Agreement for the Position of Interim Finance Director

Report by: Ron Collins, Finance Committee Chair and Brian Weber, District Manager
ACTION: Motion to approve the Fifth Amendment to the Agreement for the Position of Interim Finance Director